Heilo for business · GDPR compliant
Business phone call recording — automatic transcription, tasks, and summaries
Heilo is cloud business phone call recording. Every conversation captured, automatically transcribed, with tasks, deadlines and decisions extracted — no app, no install.
Automatic recording
Every business call captured to the cloud — no app, no extra devices.
Transcription
Full conversation turned into text with speaker recognition.
Analysis & summary
Summaries, key tasks and notes generated right after the call.
Action items
Automatic detection of tasks, deadlines and commitments made during the call.
Sentiment analysis
Speaker mood evaluation and analysis of the topics that came up.
Free pilot — no credit card, cancel anytime
Anna Kowalska — Vertex Design
Today, 10:23 AM · 12 min 34 sec · Listen mode
You
Good morning, Anna. I'm calling about the chair order.
Anna
Yes, we'd like to order 50 office chairs delivered to our Warsaw warehouse.
You
Of course. When do you need delivery?
Anna
By June 15 at the latest. And one more thing — we need a quote for 20 desks.
You
I'll prepare the quote by tomorrow. And payment terms?
Anna
50% upfront, the rest on delivery.
Anna confirmed the order for 50 office chairs. Delivery to the Warsaw warehouse by June 15. She asked for an additional quote for 20 desks — decision by end of week. Payment: 50% upfront, 50% on delivery.
- Order confirmed: 50 office chairs, delivery by June 15
- Additional quote for 20 desks — decision by Friday
- Payment terms: 50/50 (upfront + delivery)
Tasks
Deadlines & follow-ups
Chair delivery — Warsaw warehouse
June 15, 2026
Send desk quote to Anna
Tomorrow
Follow up on desk decision
Friday, June 6
SMS you received
Heilo
SMS · Your Heilo number
Heilo: Anna Kowalska (Vertex Design) — confirmed 50 chairs, delivery June 15. Wants a desk quote by tomorrow. Decision on desks by Friday. Score: 9/10
Full analysis: heilo.io/c/8f2a
Today, 10:36 AM
Start your free pilot
Drop your email — we'll reach out within 24 hours and book a 15-min onboarding. No card, no contract, 10 calls free.
- 24/7 support
- No credit card
- Cancel with one click
- Setup in 2 minutes
After pilot from $19/month — transparent pricing, no contract
How business phone call recording works with Heilo
Four simple steps — from a phone call to a ready summary.
Someone calls you
You answer the phone as always — on your mobile or landline. Nothing changes.
Add Heilo to the call
With one tap you add Heilo to the conversation. From that moment, Heilo silently listens and records.
Talk as usual
Have your conversation normally. Heilo works in the background — it doesn't interrupt or speak.
Get the results
An SMS with a summary and a link to the full analysis — tasks, decisions, and deadlines saved in the system. Ready in 30 seconds.
30 sec
Summary after call
2 min
Setup time
0
Apps to install
See how Heilo works
Two ways to record your calls
Pick a variant and watch step by step how Heilo joins your conversation or handles your business number.
Zero risk
What exactly do you get in the free pilot?
No hidden costs. No commitments. Just proof that Heilo works for your calls.
What you get
- 10 fully analyzed calls
- Full transcript, tasks, SMS summaries
- 1-on-1 setup with our team (15 min)
- Access to the dashboard with all features
What you DON'T have to do
- Enter a credit card
- Sign a contract
- Install an app
- Pay anything for the first 10 calls
After the pilot you decide — continue from $19/month or close your account with one click.
Drop your email — we'll reach out within 24 hours
Listen to a sample
Hear how Heilo records your business calls
A 30-second snippet of a real business call. Anonymised, typical scenario for sales reps and real estate agencies.
- ClientHi, I'm calling about an offer for new office space.
- SalesHello, of course. What area are you considering?
- ClientAround 200 square meters, ideally city center, by end of June.
- SalesWe have two locations that fit. I'll send a proposal by email this afternoon.
- ClientGreat. Could the price per meter be under 80 PLN?
- SalesI'll check, prepare a 75 PLN/m² quote and send it together with the offer.
Client looking for ~200 m² office space in city center, by end of June, budget below 80 PLN/m². Sales rep to send two location proposals with a 75 PLN/m² quote by email this afternoon.
- Send proposal for two locations
- Prepare 75 PLN/m² quote
- Deadline: today by 6 PM
Heilo vs call recording app
Why not just a call recording app?
Android and iPhone apps have limitations Heilo doesn't. Compare for yourself.
Heilo is a cloud-based call recording system — without the app trade-offs.
Drop your email — we'll reach out within 24 hours
Heilo vs specific apps
Heilo vs Cube ACR, Talker ACR and Google Phone
Side-by-side with the most popular call recording apps.
Recording apps are built for individuals. Heilo is a system for businesses — transcripts, tasks and full GDPR compliance. See also business call recording laws.
Drop your email — we'll reach out within 24 hours
Who it's for
Who uses Heilo call recording?
Sales, client and business calls — anywhere every detail matters.
Sales reps
Sales call recording — orders, prices, deadlines captured automatically.
Insurance agents
Every client call documented — policy terms, agreements, follow-ups.
Law firms
Client and counterparty calls — full record of agreements and instructions.
Real estate agencies
Business calls with buyers and sellers — preferences, offers, viewing dates.
Consultants & freelancers
Client briefs, project scope, deadlines — never forget what you agreed.
Service businesses
Client booking calls — addresses, dates, special requests in one place.
Drop your email — we'll reach out within 24 hours
Early tester feedback
First voices from the pilot
Companies that have been testing Heilo for a few weeks.
“Within two weeks I reconnected with three clients I would have forgotten. The SMS summaries are a game changer.”
Anna K.
Insurance agent · Warsaw
“I take 25–30 calls a day. Heilo extracts tasks automatically — no more notepad and Post-its. One deal this month covers a year of the subscription.”
Tomasz W.
B2B sales rep · Furniture industry
“Finally I have proof of what I agreed with the client. Disputes are over — I have the transcript ready. Works on landline too, which is critical for me.”
Maciej R.
Lawyer · Law firm, Krakow
How much are forgotten calls costing you?
Every business call contains promises, deadlines, and decisions. Without call recording — they vanish. See how analyzing sales calls with AI recovers them.
Forgotten promises
"I'll send the quote by Tuesday" — but Tuesday comes and you don't remember. Harvard Business Review reports 67% of deals require follow-up — without a record, you lose them.
Lost details
Within an hour of a call you lose up to 50% of details (Ebbinghaus forgetting curve). After 5 calls in a row, important numbers, dates, and conditions get mixed up.
No proof
"We agreed on 10% discount" — but you have no record. Disputes happen, and you have nothing to show. Call recording eliminates he-said-she-said situations.
Manual notes don't scale
Writing notes during a call splits your attention. Writing after — you've already forgotten half. No manual method works at 20+ calls a day.
What you get
Focus on the conversation — Heilo handles the paperwork.
Tasks and action items
Heilo extracts every to-do from every call. No more forgotten promises or missed follow-ups that cost you deals.
Decisions and findings
Agreed terms, prices, conditions — captured automatically. When a client says "we agreed on X", you have proof.
Deadlines and follow-ups
Heilo detects dates and commitments. You always know what's due and when — no more lost opportunities from forgetting.
Works with any phone
Mobile, landline, multiple numbers — no extra apps, no hardware, no recording device. Just your existing phone.
Setup in minutes, not days
Enable forwarding on your phone, and you're done. No contracts, no IT department. Cancel anytime with one click.
Voicemail when you're busy
Can't pick up? The same number catches missed calls with a professional voicemail. You never miss a lead, even when you're in a meeting.
Is it worth it?
One recovered deal pays for a year of Heilo.
One forgotten follow-up = one lost client
How much is one client worth to you? Heilo makes sure no promise slips through the cracks.
20+ calls a day, zero manual notes
Stop splitting attention between talking and writing. Heilo captures everything so you can focus on the conversation.
Proof of every agreement
"We agreed on 10%" — you have the transcript. No more disputes, no more he-said-she-said.
Drop your email — we'll reach out within 24 hours
Pricing
How much does Heilo call recording cost?
Start with a free pilot. Paid plan is a single flat rate — unlimited calls, no hidden fees.
Free pilot
See how Heilo records your calls before you pay.
- 10 recorded calls
- Full transcription
- SMS summary with tasks
- No credit card
- 2-minute setup
Standard
Unlimited calls. Everything a business needs to record phone conversations.
- Unlimited recorded calls
- Transcription + AI analysis
- Tasks, deadlines and SMS summary
- Built-in GDPR disclosure greeting
- Email support
- Cancel with one click
One recovered deal covers a full year. Invoices issued automatically.
Start your free pilot
Drop your email — we'll reach out within 24 hours and book a 15-min onboarding. No card, no contract, 10 calls free.
- 24/7 support
- No credit card
- Cancel with one click
- Setup in 2 minutes
After pilot from $19/month — transparent pricing, no contract
Frequently asked questions about business call recording
Business call recording with Heilo automatically records phone conversations, transcribes them, and extracts key findings — tasks, deadlines, decisions. You get a ready summary delivered via SMS in 30 seconds.
Start testing today
Your competitors are already recording their calls.
Join 47 companies testing Heilo. No card, no contract, 10 calls free.
Setup in 2 minutes · Cancel with one click · 100% GDPR compliant
Free pilot
Start now